A good idea is to choose a venue that has hosted something similar to your event in the past and can set up their space to your needs. The meaning and purpose of your event are best known to you, so choose a venue that can enhance that. Choosing conference event venues can be particularly challenging if you haven’t personally visited a site, or know of other organizations that have hosted an event at that location. When deciding to schedule an event such as a wedding, one of the first steps is choosing a venue. A few examples include: Particularly heavy users of power include large LED screens, lots of large moving lights and PA systems designed to cover 1000 or more people. The venue sets the scene and gets people in the right mood to enjoy themselves and have fun from the time the event is scheduled to start. It doesn’t matter whether you choose an indoor venue or outdoor venue because most important is that your site should be easily accessible and has comfortable settings. Then, create a list of potential concert halls that fit your needs. In some event types such as networking events, the location of the venue can mean the difference between a well-attended event and an event that gets a lukewarm reaction from potential attendees. If you are starting out in the event industry, you will soon realise that the venue decision will have the biggest impact on your budget and overall performance of the event.To captivate event profs' preference, Choose an outdoor venue if your event theme permits it. You need to make sure your venue can host the number of people you are catering to and provides the right capacity to comfortably plan for your layout, decor and needs such as dance floor, catering, stage etc. Logistics Manager, International Monetary Conference. Whether you're planning a Now, before you make that deposit for a venue, let us go through the important things that you need to consider in choosing a venue. If you are going to present material or processes that could be difficult, like how the company is about to be restructured, a familiar and conservative environment is advisable. A final and often overlooked element is the amount of electrical power available in the venue. Find the right type of space. A few examples include: 1. In order to help sustainability, many event venues have started using eco-friendly techniques. Key Takeaway. The trick is to work on an average of £10 per person unless it is a drinking-based event or includes catering where this spend will naturally increase. If you're unsure about how you would set up the room then check our article on "how choosing the best seating style for our audience?". Paint and sip: Local winery, brewery or bar/pub 2. Your venue will take up a significant portion of your budget, but it can’t eat your whole budget. Indoor places are plentiful. Now it’s time to seal the deal. To find a local venue, choose a type of venue from the list at the beginning of the article. When you're looking for tips for choosing an event venue, Nook Meetings & Events is here to provide everything you could ask for — from venue space to event planning. Perform a Google search for “concert halls in Luxembourg.”. With a given number of people to serve and a set menu, any quote should be straightforward. However, if you can’t find one, you can always look for one with lots of parking lots nearby that your attendants can use. Choosing the perfect venue for your special event is no easy task, and there are a lot of factors to consider. Will the venue you’re considering accommodate the number of guests you expect? Try to choose unique venues with an atmosphere that already aligns with the topic of your conference to avoid unnecessary decorating costs. Choosing a venue is the one decision that will have the largest impact on your event. Posted on Monday, March 19, 2018 The venue you choose for your event sets the mood and tone before your audience even steps inside. They will most likely have a venue that can accommodate everything you need. Choosing the perfect venue for your special event is no easy task, and there are a lot of factors to consider. The venue must be reasonable to commute to from the nearest airport, accessible by multiple modes of public transport and close to multiple hospitality options, including bars, cafes, restaurants and hotels. So, things should you consider when choosing your event’s venue? It's our If it’s an after-work networking event, try to plan it nearest to where your invitees go to work all day, or along the popular commute home route. Does the venue take reservations to manage capacity limits? Don’t forget to check whether the venue caters for people with special dietary requirements (i.e. Don’t assume that a technical aspect of your event is ‘set and forget’ and won’t require labour outside of set-up and pack-down. Encore Event Technologies Pty Limited uses cookies to enhance your experience, to display customised content in accordance with your browser settings, and to help us better understand how you use our website. Plus, it will affect your remaining budget, your decoration choices, and even attendance rates. vegetarians, people with food allergies). Choosing a venue which has the perfect décor for your event would be a bonus, as this will mean you would not have to spend a great deal of time sorting out decorating the space. Similarly, if you’re coming into a ‘bare walls’ venue, ensure that it not only has the capacity to hold the weight of your equipment, but also has the basic infrastructure to rig from in the first place.Clear your sight-line. At 63%, accessibility is the biggest factor in choosing an event destination ().Before determining the location, ensure that transportation is readily available to the venue so that attendees can easily arrive by air, rail or automobile. The venue’s price, available dates, location, parking availability, accommodations for your guests… the list of things to think about can go on and on and you do not want to make a costly mistake! There are many aspects that affect the choice of an event venue to anyone who wants to get it right. When organizing an event, you are confronted by many decisions. Every technical aspect that Encore Event Technologies (formerly Staging Connections) was involved with ran perfectly. In those instances, you may decide on a venue base… When organizing an event, you are confronted by many decisions. Packages are standard, they understand the corporate market and they’ll provide a reliable service. 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